The Folio of each booking has the option to create multiple folios for the same guest.
When a new folio is created, it will still be linked to the same room number/reservation. It is simply an additional "bill" to apply charges and payments.
The transactions and balance in each folio are combined and totaled in the projected income, projected balance and folio balance in the header.
Note: when you go to the folio of the guest, the Primary folio will appear by default. To switch to another folio, simply select the corresponding folio from the "Choose Folio" drop down list.
Additional folios can be used for anything, but some common uses are:
- Printing/emailing specific transactions
- Recording commissions separately
- Separating transactions into different receipts for guests.
In this section
To Add folios
- Go to the Folio Tab of the Booking.
- Click on "Add New Folio" (next to Choose Folio drop down list)
- Enter a Folio Name. This could be a guest name, date, type like "Spa Treatment" or "Incidentals",
- Choose any items that should automatically be charged to the new folio by default. These can always be transferred later. In this example, a folio is created for Spa Treatments and Spa Treatment charges will automatically charge to this folio for the guest.
- Note: The items shown in the list are created in your Inventory Items and also appear in the "Add Charge" list. To edit or add an inventory item, see Inventory Items
- Once the new folio is created, you will see it in the "Choose Folio" drop down list. To go to this folio, choose it from the list.
- To transfer transactions to another folio, select the transaction by clicking on the box on the left. See Transfer Folio Items
Overview
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