What is the Group Booking Engine?
The Group Booking Module is an online booking engine that offers a central location for individuals to book a room as part of a Group Reservation. By logging in to a secured area, bookings can be viewed and added to a group without having to contact the property directly.
The booking engine provides Rooming Lists, individual payment options and group booking details to give guests the information they need to choose a room and complete payment. Guests can select the Room type they want from availability based on the hard allocation in the Group Booking in MyPMS.
All bookings made on the group booking engine are automatically updated and managed in MyPMS giving the Group Booking Manager complete control without the time commitment of taking individual bookings.
The group booking engine can also be customized to your property by adding a logo banner, displaying your marketing policies and room type images.
Note: The Group Booking Module is available to MyPMS customers who currently use the BookingEngine.
Features and Benefits
How does the Group Booking Engine work?
NOTE:
There are several settings in the Setup Area of MyPMS that are used to customize the group booking engine to your property. You may already have some or all of these set up for your website booking engine. The booking engine settings that are already enabled will automatically be used on your group booking engine.
These settings are all located in SETUP in MyPMS.
Enable email Notifications and Guest confirmations of bookings
To enable email notifications of bookings and booking confirmation emails to guests, go to
SETUP | SETTINGS | BOOKING ENGINE SETTINGS.
Check the following settings:
Deposit, Confirmation, and Cancellation Policy Message
This message will display at the bottom of the Add Booking Tab in the booking engine with the check box to agree to terms.
Room Type Images
All Room Type Images will display when a guest chooses the Room Type in Add Booking. To add or modify Room Type images, go to SETUP | FEATURES AND IMAGES | ROOM TYPE IMAGES
Customized Logo or Banner
To add a logo or banner to the Group Booking Engine, go to SETUP | SETTINGS | FEATURES AND IMAGES. Add an image to the Banner image area and it will appear at the top of your group booking engine.
After the group booking is created. Give the Group contact the User ID (Confirmation #) and password and ask them to log in at https://groups.bookingcenter.com/.
Note: If the Group check-in date is in the past, or the group has been cancelled, then the system will not allow anyone to log in.
Once logged in, the guest will be logged in to the Group Booking Engine and the Add Booking Tab.
The Group Booking Engine has four Tabs:
When you click on the Group Booking Wizard tab, the default window opens to the first step: Enter Dates