To pre- authorize a dollar amount on a guest credit card when checking a guest in, opening the Booking Details and go to the Booking Data Tab (See Booking Data).
(For MyCard Customers who have the Payment Gateway enabled). We have added a new function to the Night Audit process which is visible ABOVE 'Settle Credit Cards' called 'Pre-Auth Remaining Arrivals'. By clicking this function during Night, all bookings listed in "Remaining Arrivals" that have not checked in will be authorized for the amount of the first night's rate (i.e., today's rate). Learn more in MyCard- Pre-Auth Remaining Arrivals, MyCard - Night Audit and Pre-Auth Remaining Arrivals Report
Auto Authorization
The Auto Authorization function allows you to charge a pre-determined authorization amount to a guest credit card upon check-in.
To use Auto Authorization, the setting must be enabled. Go to SETUP | PMS | SETUP. See SETUP
Guaranteed By: In the second section, under Booking Information, locate the "Guarantee By" field and choose the credit card type from the drop-down list. When you select the credit card type from the Guarantee By drop down list the screen will expand to show "Credit Card Details". (See below)
See MyCard Video Tutorials
Credit Card Details: Red Asterisk * indicate a required field.
Swipe Credit Cards: When checking in a reservation, it is important to swipe the credit card in the credit card swipe field. This will insure that your property collects the lower "swipe rate" for credit card discounts. It will save the hotel approximately ½% of the total dollar value settled.To process the payment at the less expensive "Swiped rate" (and you are using MyCard and Authorize at Checkin), then, when the cc# entry field has focus, the cursor is flashing in the text entry field, swipe the customers card. This will collect the swipe information.
Successful Authorizations
If the authorization goes through, you will be returned to the Front Desk
Problems with Authorizations
If there was a problem with the authorization, you will be give a warning at the top of the booking. You can then attempt to authorize a non-present credit card.
Other possible messages would be "Call", or other error messages. For most of these messages, including, "Decline" you should first verify the credit card information is correct and that the card has not already expired, then try the checking the booking in again.
If the card still cannot be authorized you should ask the guest to speak to their issuing card bank to clear up any security holds or alter the guarantee by of the booking to a different payment method. If supported use an alternate method of payment for Guarantee By such as a check, travelers check or cash.