To transfer a transaction to a folio in another Guest Booking, there must be a transaction created in the original folio and a corresponding transaction created in the new folio. For better record keeping, we recommend creating a Receipt Type called Transfer Payment. All of the transactions using this Receipt Type will be grouped together on your reports.To set up a new Receipt Type, go to SETUP | PARAMETERS | RECEIPT TYPES. see Receipt Types
There are several scenarios which may involve the transfer of a payment or credit.
To Transfer A Transaction
To transfer an Over Payment from Booking A to Booking B.
For example, Booking A has a deposit of $500, but half of the deposit, $250, needs to be applied to Booking B.
First, go to Booking A:
Then, go to Booking B:
By using Transfer Payment in both transactions, there will be corresponding negative and positive transactions in the same Payment Type. These two amounts cancel each other out and you have effectively moved a payment between bookings.
Step 1: Choose the Folio to transfer items from
Step 2: Choose Transaction and Folio
Then, choose the Folio to Transfer items TO in the Transfer checked items to drop-down list. This will automatically transfer the item. Any taxes or service charges associated with that line item will also automatically be transferred to the selected folio.
Step 3: Confirm transfer
Primary Folio after charge is transferred. The Balance is now a Credit (negative number) as only a payment is applied to the Primary Folio.
Spa Treatments Folio after charge is transferred. Notice Folio Bal: of $25.00 in the Booking Header. This reflects the Balance due for the total folios for the Guest. Notice Folio Bal: of $25.00 in the Booking Header. This reflects the Balance due for the total folios for the Guest.