The advanced deposits report are receipts taken in for bookings where the Arrival Date is either TODAY (and check in has yet to occur) or still in the FUTURE. Thus, this lists all 'current liabilities' where you have taken monies but have yet to provide the service. If there has been a receipt of payment (either via an online booking or an 'apply payment' event), and the booking or group booking has an arrival in the future, that amount will appear on your Advanced Deposits Report. When the booking checks in, any payments received for that booking - which had been listed - now disappears from your Advanced Deposits Report. Thus, checking in a booking clears the amounts that had been listed as 'Advanced Deposits'. Advanced Deposits Report gives you a running total of all Deposits or payment taken on folios for bookings before the check in date. Therefore, for a payment to appear on this report, it must have been applied to the folio of a future booking. See Add Payments When a payment is made to a folio in advance of the arrival date, the transaction is automatically added to this Report. You can find details of the payments taken on the Transactions Report. Also, since the payments are completed transactions, they will also appear on the Revenue Reports The Advanced Deposits Report lists each booking with an advanced payments with the guest name, date of charge, guest name, arrival date, description and charge amount. Since the report keeps a running total of advanced deposits, the bookings will "drop off" the report when the booking checks in and is no longer in the future. If you have posted and the booking is in the future, then it will appear on your Advanced Deposits Report (ARD). The running total of Advanced Deposits on this report is also displayed on the Manager's Report. |