Open Letter: choose the Letter you want to edit by clicking on the Letter I.D. The Letter will open in an Editor
Editor Toolbar: The toolbar at the top has many features you can use to customize your Letter including Merge fields used to place booking, financial and guest information from your records and transactions.
BookingCenter "globemerge fields"icon: To see a list of merge fields, click on the the in the "merge fields" ontop left corner of the editor.
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Section
Column
Section
Expand
title
Date and Hotel Details
Section
Column
width
35%
Panel
Example of Merge Fields in Letter
Column
Date
Merge Field
Identifier
Today's Date
%%todays-date%%
Hotel Details
Merge Field
Identifier
Hotel Name
%%hotel-name%%
Hotel Address
%%hotel-address1%%
Hotel Address2
%%hotel-address2%%
Hotel City
%%hotel-city%%
Hotel State
%%hotel-state%%
Hotel Zip
%%hotel-zip%%
Hotel Country
%%hotel-country%%
Hotel 800 Phone
%%hotel-tollfree-phone%%
Hotel Main Phone
%%hotel-main-phone%%
Hotel Fax
%%hotel-main-fax%%
Hotel Email
%%hotel-email%%
Expand
title
Group Booking Data
Section
Column
width
25%
Panel
Example of Merge Fields in Letter
Column
width
65%
Guest Booking Data
Merge Field
Identifier
Group Name
%%group_name%%
Group Title
%%group_booking_title%%
Full Name
First Name
%%guest-first-name%%
Last Name
%%guest-last-name%%
Full Address
%%guest-title%%
Address
%%guest-address1%%
City
%%guest-city%%
State
%%guest-state%%
Zip
%%guest-zip%%
Country
%%guest-country%%
Business Phone
%%work-phone%%
Home Phone
%%home_phone%%
Cell
%%cell_phone%%
Fax
%%guest-fax%%
Dear
%%dear%%
Email
%%email%%
Name on Credit Card
%%name-on-credit-card%%
Credit Card Number
%%credit-card-number%%
Group Comments
%%group-comments%%
Expand
title
Group Booking Details
Section
Column
width
35%
Panel
Column
width
65%
Group Booking Details
Merge Field
Identifier
Confirmation Number
%%reservation-identifier%%
Status
%%status%%
Source
%%group_source%%
Market
%%market_name%%
Arrival Date
%% reservation-arriving-date%%
Departure Date
%% reservation-departing-date%%
Company Name
%%company-name%%
Travel Agent
%%travel_agent%%
Booking Comments
%%booking-comments%%
Rooming List (terse)
%%room-list%% shows a summary of Bookings in the Room List such as:
Image Added
Rooming List (verbose)
%%room-list-verbose%% shows details of all Bookings in the Room List such as:
Image Added
Group List Count
%%group_count%% (total number of bookings in the Rooming List, such as 4 if the Group has a Rooming List with 4 bookings)
Cancellation Number
%%cancellation_number%%
Expand
title
Marketing and Policies
Section
Column
width
35%
Panel
Column
width
65%
Marketing and Policies
Merge Field
Identifier
Cancellation Policy
%%cancellation-policy%%
Deposit Policy
%%deposit-policy%%
Marketing Message
%%marketing-message%%
Retrictions
%%restrictions%%
Site Description
%%description%%
Location Description
%%location-description%%
Customer Reviews
%%customer-reviews%%
Registration
%%registration%%
Thank you Message
%%thank-you-message%%
Driving Directions
%%driving-directions%%
Expand
title
Financials
Section
Column
width
35%
Panel
Column
width
65%
Financials
Merge Field
Identifier
Projected Income
%%total-cost%%
Project Income & Charges
%%projected_income_and_charges%% (use carefully as described under 'Notes' below)