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  • Open Letter: choose the Letter you want to edit by clicking on the Letter I.D. The Letter will open in an Editor 
  • Editor Toolbar: The toolbar at the top has many features you can use to customize your Letter including Merge fields used to place booking, financial and guest information from your records and transactions. 
  • BookingCenter "globemerge fields" icon: To see a list of merge fields, click on the the  in the "merge fields" ontop left corner of the editor.

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Section
Column
Section
Expand
titleDate and Hotel Details
Section
Column
width35%
Panel

Example of Merge Fields in Letter

Column

Date

Merge FieldIdentifier

Today's Date

%%todays-date%%

 

 

 

Hotel Details

Merge FieldIdentifier

Hotel Name

%%hotel-name%%

Hotel Address

%%hotel-address1%%

Hotel Address2

%%hotel-address2%%

Hotel City

%%hotel-city%%

Hotel State

%%hotel-state%%

Hotel Zip

%%hotel-zip%%

Hotel Country

%%hotel-country%%

Hotel 800 Phone

%%hotel-tollfree-phone%%
Hotel Main Phone%%hotel-main-phone%%
Hotel Fax%%hotel-main-fax%%

Hotel Email

%%hotel-email%%
Expand
titleGroup Booking Data
Section
Column
width25%
Panel

Example of Merge Fields in Letter

Column
width65%

Guest Booking Data

Merge FieldIdentifier
Group Name%%group_name%%
Group Title%%group_booking_title%%
Full Name
First Name%%guest-first-name%%
Last Name%%guest-last-name%%
Full Address%%guest-title%%
Address%%guest-address1%%
City%%guest-city%%
State%%guest-state%%
 Zip%%guest-zip%%
Country%%guest-country%%
Business  Phone%%work-phone%%
Home Phone%%home_phone%%
Cell%%cell_phone%%
Fax%%guest-fax%%
Dear%%dear%%
Email%%email%%
Name on Credit Card%%name-on-credit-card%%
Credit Card Number%%credit-card-number%%
Group Comments%%group-comments%%
Expand
titleGroup Booking Details
Section
Column
width35%
Panel

Column
width65%

Group Booking Details

Merge FieldIdentifier

Confirmation Number

%%reservation-identifier%%

Status %%status%%
Source%%group_source%%
Market%%market_name%%

Arrival Date

%% reservation-arriving-date%%

Departure Date

%% reservation-departing-date%%

Company Name%%company-name%%
Travel Agent%%travel_agent%%
Booking Comments%%booking-comments%%
Rooming List (terse)

%%room-list%% shows a summary of Bookings in the Room List such as:

Image Added

Rooming List (verbose)

%%room-list-verbose%% shows details of all Bookings in the Room List such as:

Image Added

Group List Count %%group_count%% (total number of bookings in the Rooming List, such as 4 if the Group has a Rooming List with 4 bookings)
Cancellation Number%%cancellation_number%%
Expand
titleMarketing and Policies
Section
Column
width35%
Panel

Column
width65%

Marketing and Policies

Merge FieldIdentifier
Cancellation Policy%%cancellation-policy%%
Deposit Policy%%deposit-policy%%
Marketing Message%%marketing-message%%
Retrictions%%restrictions%%
Site Description%%description%%
Location Description%%location-description%%
Customer Reviews%%customer-reviews%%
Registration%%registration%%
Thank you Message%%thank-you-message%%
Driving Directions%%driving-directions%%
Expand
titleFinancials
Section
Column
width35%
Panel


Column
width65%

Financials

Merge FieldIdentifier
Projected Income%%total-cost%%
Project Income & Charges%%projected_income_and_charges%% (use carefully as described under 'Notes' below)
Projected Accommodation Cost%%projected-accommodation-cost%%
Projected Accommodation Tax%%projected-accommodation-tax%%
Group Revenue%%group-revenue%%
Balance due upon arrival%%balance-due%%
Folio Balance%%folio-balance%%
Folio Charges Total%%folio-charge-total%%
Folio Payments Total%%total-payments%%
Display all Folio Items%%write-folio%%
Tax 1 Rate % (Primary)%%main-tax%%
Tax 2 Rate % (Secondary)%%main-tax2%%
Tax 1 Total%%tax1-total%%
Tax 2 Total%%tax2-total%%
Sum of all additional Taxes%%additional-tax-total%%
Tax Totals%%total-taxes%%
Expand
titleGroup Booking Engine
Section
Column
width25%


Column
width65%

Group Booking Engine

Merge FieldIdentifier
User ID
%%reservation-identifier%%
Password%%password%%
Group Booking Engine

 


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