To view, add or edit Receipt Types, go to SETUP | PARAMETERS | RECEIPT TYPES. The screen will default to the Receipt Types list as shown below.
Every booking requires a payment method to complete the Booking. These payment methods are called Receipt Types in the PMS system i.e. Cash, check, Visa, etc. Receipt Types can be added, edited or deleted and enabled to appear on your booking engine. Note: MyCard users CAN NOT Delete or modify the credit card receipt types accepted in the system. See Credit Card Receipt Types
The payment method or receipt type is required when making a booking and is selected in the "Guaranteed By" field. See Booking Information. They can also be selected in Reports or Search Bookings for Guest Data information.
Common receipt types include: Cash , Check, Deposit, Write Off, Gift Certificate, VI (Visa), AX (American Express), CA (MasterCard), and DS (Discover).
Note that there are a few 'special condition' Receipt Types that you should not delete:
- ADDPAYMENT. This Receipt is used by the Self Check-in system to be set in the Guaranteed by: field of the Booking Data page to note that the Guest must place a new credit card in order to Self Check-in. This is commonly used when a virtual credit card (from Expedia or Booking.com for example) is used in a booking but a 'guest credit card' is needed for incidental charges or damages. When this Receipt Type is set in the Guaranteed by: field of the Booking, a message "Please enter a credit card for incidental charges or damages" is displayed to the Guest and requires them to add a valid payment method before completing Self Check-in.
- DB: Direct Bill. This Receipt Type is used for posting to the A/R Accounts of a Company and is needed for the Direct Bill/ Accounts Receivables system to function for properties using this system.
- UN: Unknown. This is a Receipt served for bookings that night come in with a Receipt Type that has not been properly setup, thus is reserved for these 'edge case' situations.