To add an Individual Booking to a Group: - First locate and open the Group Booking. See Group Bookings
- Then, go to the Room List
- Add the booking in the second section. Add New Booking
- The Arrival, # Nights, and Departure fields are automatically populated from the Group Booking:.
- Select the # of Guests,
- Select a Room Type. The only Rooms Types that appear in this list are those that have been allocated in the Edit Tab.
- Select a Room from the drop-down list.
- Enter the Guest Last Name and First Name
- Select the Payment method in the Guaranteed by drop-down list.
- If the guest is using a credit card, enter the CC# and Exp date.
- Click Complete Booking
- The Booking will appear under the first section Bookings for this Group
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NOTE: You will only be able to book as many rooms as are Hard allotted to the group booking. If you need to increase the number of rooms allotted, go back to the Edit Tab and change the # of Rooms.
To "Assign all remaining Hard Allocations to this Guest" - First locate and open the Group Booking. See Group Bookings
- Then, go to the Room List
- Add the booking in the second section. Add New Booking
- The Arrival, # Nights, and Departure fields are automatically populated from the Group Booking:.
- Select the # of Guests,
- Select a Room Type. The only Rooms Types that appear in this list are those that have been allocated in the Edit Tab.
- Select a Room from the drop-down list.
- Enter the name that you want to appear on all of Guest Last Name and First Name fields in all of the individual bookings.. This could be the contact name or the name of the Group.
- Select the Payment method in the Guaranteed by drop-down list. This payment method will be applied to all bookings.
- If the guest is using a credit card, enter the CC# and Exp date.
- "Assign all remaining Hard Allocations to this Guest" - Put a check mark in the box next to this field.
- Click Complete Booking
- All of the remaining hard allocations will be created as individual bookings and appear under the first section Bookings for this Group
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