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Step 1: Creating a Customized Letter with a Digital Signature Function There are two digital signing merge fields that you can insert into your Letters depending on your needs. Both will display a digital signature box which must be signed before the Guest can submit the Letter. This letter will become your default 'Digital Signature Request" letter. Once done set it as the default. Next, create a letter that you can send to the guest to link them to this default letter.
To insert either or both of these merge fields into your Letter:
Step 2: Setting the Default Letter - "Digital SignatureRequest" After you have created or edited an existing letter and inserted the merge fields you need, then go to the Default Letter area and select this Letter as the default under "Digital Signature Request". This Letter will display to the Guest when the Esgin -Digital Sigature link sent to the guest is clicked. Step 3: Creating the Letter sent to Guest with Esign-Digital Signature link. To create a Letter with The only key merge filed that must be in this letter is also under the "digital signing " section in the merge drop down. It is called "Digital Signature Letter (URL)". When the guest clicks on this link it will open the default Digital Signature letter you set and allow the guest to read and sign the letter. After the guest signs and submits the signed Letter, it is stored with the booking at a secure URL for future reference by the hotel or guest To insert the "Digital Signature Letter (URL)" field into your Letter:
Signed Letter Storage: Once the letter is signed it is saved as a PDF and attached to the booking. A log entry is added to the booking alerting you to the signed letter. The letter is date time and IP address stamped, so you have a record of when and where the letter was signed.
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