Section |
---|
Column |
---|
To create or edit any letter: Go to Setup | Parameters | Letters. See Add Letters and, Customize and Edit Letters. To set up Automated Emails, see Auto Letters Setup.
Merge Fields available for Individual Letters. See below for details on each field.
Today's Date - Inserts the date of the current day. Hotel Details - Inserts Hotel details: Entered in SETUP|SETTINGS|SITE DETAILS. See Site Details
Booking Details - Inserts details entered in the Booking Information for each guest. See Booking Details
Guest Details - Inserts the data entered in Guest Information Section of the Booking Data. See Booking Details Financials - Inserts financial information from the Payment Information and Folio of Booking Data See Booking Details-Folio
Travel Agent - Inserts information from Agents. SETUP|RELATIONSHIPS|MY AGENTS See Agents
- Marketing and Policies - Inserts information from Marketing and Policies. SETUP|SETTINGS|MARKETING AND POLICIES See Marketing and Policies
|
Column |
---|
| Panel |
---|
borderColor | #559ADE |
---|
bgColor | #F0F0F0 |
---|
titleColor | #ffffff |
---|
titleBGColor | #559ADE |
---|
borderWidth | 1 |
---|
title | Letters Setup |
---|
| Page Tree |
---|
root | Letters Setup |
---|
startDepth | 0 |
---|
|
|
|
|
To create or edit any letter: Go to Setup | Parameters | Letters. See Add Letters and, Customize and Edit Letters. To set up Automated Emails, see Auto Letters Setup.
...
Section |
---|
Column |
---|
Section |
---|
Expand |
---|
title | Date and Hotel Details |
---|
| Section |
---|
Column |
---|
| Panel |
---|
Example of Merge Fields in Letter Image Modified |
|
Column |
---|
| DateMerge Field | Identifier |
---|
Today's Date | %%todays-date%% |
Hotel DetailsMerge Field | Identifier |
---|
Hotel Name | %%hotel-name%% | Hotel Address | %%hotel-address1%% | Hotel Address2 | %%hotel-address2%% | Hotel City | %%hotel-city%% | Hotel State | %%hotel-state%% | Hotel Zip | %%hotel-zip%% | Hotel Country | %%hotel-country%% | Hotel 800 Phone | %%hotel-tollfree-phone%% | Hotel Main Phone | %%hotel-main-phone%% | Hotel Fax | %%hotel-main-fax%% | Hotel Email | %%hotel-email%% |
|
|
|
Expand |
---|
| Section |
---|
Column |
---|
| Panel |
---|
Example of Merge Fields in Letter
|
|
Column |
---|
| Booking DetailsMerge Field | Identifier |
---|
Confirmation Number | %%reservation-identifier%% | Arrival Date | %% reservation-arriving-date%% | Arrival Time | %%arrival-time%% | Departure Date | %% reservation-departing-date%% | Departure time | %%departure-time%% | Arrival Date - Long Format | %% reservation-arriving-date-long%% | Departure Date - Long Format | %% reservation-departing-date-long%% | Number Nights | %% reservation-number-nights%% | Room Number | %%reservation-room-number%% | P.O Number | %%po-number%% | Folio Number | %%folio-number%% | Room Type Description | %%room-type-description%% | Room Description | %%room-description%% | Room Number | %%room%% | Number Adults | %%reservation-number-adults%% | Number Children | %% reservation-number-children%% | Number Infants | %% reservation-number-infants%% | Package Name | %%package-name%% | Source | %%source%% | Company Name | %%company-name%% | Booking Comments | %%booking-comments%% | Cancellation Number | %%cancellation_number%% |
|
|
|
Expand |
---|
| Section |
---|
Column |
---|
| Panel |
---|
Example of Merge Fields in Letter
|
|
Column |
---|
| Guest DetailsMerge Field | Identifier |
---|
Guest First Name | %%guest-first-name%% | Guest Last Name | %%guest-last-name%% | Guest Title | %%guest-title%% | Guest Address | %%guest-address1%% | Guest City | %%guest-city%% | Guest State | %%guest-state%% | Guest Zip | %%guest-zip%% | Guest Country | %%guest-country%% | Guest Phone | %%guest-phone%% | Guest Mobile | %%guest-mobile%% | Guest Fax | %%guest-fax%% | Guest Email | %%guest-email%% | Guest Comments | %%guest-comments%% | Name on Credit Card | %%name-on-credit-card%% | Credit Card Number | %%credit-card-number%% |
|
|
|
Expand |
---|
| Section |
---|
Column |
---|
| Panel |
---|
|
|
Column |
---|
| FinancialsMerge Field | Identifier |
---|
Display all Folio Items | %%write-folio%% | Folio Transactions | %%folio-transactions%% | First Night Rate | %%reservation-firstnightrate%% | Average Daily Rate | %%average-daily-rate%% | Folio Balance | %%folio-balance%% | Folio Charges Total | %%folio-charge-total%% | Folio Payments Total | %%total-payments%% | Projected Income | %%total-cost%% | Project Income & Charges | %%projected_income_charges%% | Projected Accommodation Cost | %%projected-accommodation-cost%% | Projected Accommodation Tax | %%projected-accommodation-tax%% | Accommodation Subtotal (less tax) | %%total-accommodation-cost%% | Total Accommodation Tax | %%total-accommodation-tax-cost%% | Payments | %%folio-charge-payments%% | Balance due upon arrival | %%balance-due%% | Payment Type | %%payment-type%% | Tax 1 Rate % (Primary) | %%main-tax%% | Tax 2 Rate % (Secondary) | %%main-tax2%% | Tax 1 Total | %%tax1-total%% | Tax 2 Total | %%tax2-total%% | Sum of all additional Taxes | %%additional-tax-total%% | Tax Totals | %%total-taxes%% | Rate Grid Complete | %%full-daily-rate-grid%% | Rate Grid Only Room Numbers | %%full-daily-rate-grid-w-room-number%% | Rate Grid Only Room Numbers and Plans | %%full-daily-rate-grid-w-room-number-rate-plan%% |
|
|
|
Expand |
---|
title | Marketing and Policies |
---|
| Section |
---|
Column |
---|
| Panel |
---|
|
|
Column |
---|
| Marketing and PoliciesMerge Field | Identifier |
---|
Cancellation Policy | %%cancellation-policy%% | Deposit Policy | %%deposit-policy%% | Marketing Message | %%marketing-message%% | Retrictions | %%restrictions%% | Site Description | %%description%% | Location Description | %%location-description%% | Customer Reviews | %%customer-reviews%% | Registration | %%registration%% | Thank you Message | %%thank-you-message%% | Driving Directions | %%driving-directions%% |
|
|
|
Expand |
---|
title | Travel Agent Details |
---|
| Section |
---|
Column |
---|
| Panel |
---|
|
|
Column |
---|
| Travel Agent DetailsMerge Field | Identifier |
---|
TA Name | %%ta-name%% | TA Contact | %%ta-first-name%% | TA Address | %%ta-address1%% | TA City | %%ta-city%% | TA State | %%ta-state%% | TA State Code | %%ta-state-code%% | TA Zip | %%ta-zip%% | TA Country | %%ta-country%% |
|
|
|
|
|
|
...