There are several scenarios which may involve the transfer of a payment or credit between Bookings. Here are some common examples: Example 1: Transfer an Over Payment from Booking A to Booking B. For example, Booking A has a deposit of $500, but half of the deposit, $250, needs to be applied to Booking B.
First, go to Booking A: - Go to the Folio
- Go to Add Payment.
- Choose the Transfer Payment in the Payment Type drop down menu.
- Use the Description to reference Booking B and the transfer.
- Enter a NEGATIVE PAYMENT in the amount that needs to be transferred. For example, to transfer $250, enter -$250.
- Click Apply Payment and the transaction will appear in the Folio.
- The Folio Balance will be $250 ($500-$250)
Then, go to Booking B: - Go to the Folio
- Go to Add Payment.
- Choose the Transfer Payment in the Payment Type drop down menu.
- Use the Description to reference Booking A and the transfer.
- Enter a POSITIVE PAYMENT in the amount that needs to be transferred. For example, to transfer $250, enter $250.
- Click Apply Payment and the transaction will appear in the Folio.
- The Folio Balance will now be $250
Example 2: Transfer an Over Payment from Booking A to multiple bookings B, C, D. For example, Booking A has a deposit of $1000, but $250 needs to be applied to each Booking B, C, D.
First, go to Booking A: - Go to the Folio
- Go to Add Payment.
- Choose the Transfer Payment in the Payment Type drop down menu.
- Use the Description to reference Booking B and the transfer.
- Enter a NEGATIVE PAYMENT in the amount that needs to be transferred. For example, to transfer $250, enter -$250.
- Click Apply Payment and the transaction will appear in the Folio
- Repeat the Add Payment for each of the other bookings. For example, -$250 to Booking B, -$250 to Booking C, -$250 to Booking D.
- The Folio Balance will now be $250 ($1000-$250-$250-$250)
Then, go to each Booking B, C, D and follow these steps for EACH of the Bookings. - Go to the Folio
- Go to Add Payment.
- Choose the Transfer Payment in the Payment Type drop down menu.
- Use the Description to reference Booking A and the transfer.
- Enter a POSITIVE PAYMENT in the amount that needs to be transferred. For example, to transfer the $250, enter $250.
- Click Apply Payment and the transaction will appear in the Folio.
- The Folio Balance will now be $250
- Go to the next Booking and repeat these steps.
Example 3: Transfer an Over Payment from Booking A to a New Booking.
For example, Booking A paid in full, $1200, but cancelled after the cancellation period. Therefore, a cancellation fee of one night stay, $200, needs to be applied. They then want the remainder of the payment ($1000) applied to a new future booking.
First, go to Booking A: - Go to the Folio
- Go to Add Charge
- Choose the Cancellation Fee in the Item Type drop down menu.
- Use the Description to reference cancellation.
- Enter a POSITIVE CHARGE in the amount that needs to be charged. For example, to charge the $200, enter $200.
- Click Apply Charge and the transaction will appear in the Folio
- The Folio Balance will now be $1000 ($1200-$200)
- Go to Add Payment.
- Choose the Transfer Payment in the Payment Type drop down menu.
- Use the Description to reference Booking A and the transfer.
- Enter a NEGATIVE PAYMENT in the amount that needs to be transferred. For example, to transfer $1000, enter -$1000.
- Click Apply Payment and the transaction will appear in the Folio
- The Folio Balance will now be $0 ($1000-$1000)
Then, go to the New Booking - Go to the Folio
- Go to Add Payment.
- Choose the Transfer Payment in the Payment Type drop down menu.
- Use the Description to reference Booking A and the transfer.
- Enter a POSITIVE PAYMENT in the amount that needs to be transferred. For example, to transfer the $1000, enter $1000.
- Click Apply Payment and the transaction will appear in the Folio.
- The Folio Balance will now be $1000
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