Go to Group Bookings to see a list of your Group Bookings. From here you can open the group booking to manage details, add an individual booking or edit booking information.To see a Group Booking on this List, there must already be a Group and Group Booking Set up. To create a Group Booking with a new or preexisting Group, Go to the Group Booking Wizard in the BOOKING TAB to create a Group Booking. Once the Group Booking has been created, it will appear in this list. Once you have located the Group Booking, click on the Group name or See/Add Bookings to open the Group Booking Details and Add Bookings to the Group. Choose any of the following options to create a sorted list to view your Group Bookings. - Choose a Date,Group Name or Status and click List.
- Sort on: Sort by Group Name or choose an option from this drop down list to sort the whole list.
- List: Click to see an expanded list of ALL of your bookings.
| Tip |
|---|
| All of the Blue titles in our Search Lists can be used to sort information. Just click on the Title to sort the column. |
The Group Booking List appears with the following information: - Group Name: Name of Group. This can be a preexisting Group or a new Group. Edit in Group Booking Details
- Group Booking Title: Title of Event with the Group. Edit in Group Booking Details
- Arrival Date: Arrival date of Group Booking. To edit the Arrival Date, open the Group Booking Details and go to the Edit Tab.
- Departure Date: Departure date of Group Booking. To edit the Departure Date, open the Group Booking Details and go to the Edit Tab.
- Status: Group Booking Status has five status categories: Unconfirmed, Confirmed, Active, Complete, Cancelled. Group Bookings default to Confirmed status during the group booking wizard, however you can set the status to unconfirmed as desired. Once any individual booking within a group checks in, the group bookings status goes to Active.
Group Bookings go to status complete in two scenarios: - When all individual bookings have checked out, the group will be set to status complete during the night audit process.
- If a Group has no individual room bookings the status will automatically be set to complete during the Night Audit process of the groups arrival date
Group Booking Details
|