Payments are applied to the Folio in two ways. - Automatically through an online booking as a deposit or prepayment.
- Manually added by User through the Add Payment in the Folio.
To add a payment to a Folio, follow these steps: - Choose Payment Type: Payment Types are set up in SETUP|PARAMETERS|RECEIPT TYPES. See Receipt Types. There are two receipt types that require extra steps. Credit Card and Direct Bill Payments. See below.
- Description: The description entered for the Receipt Type will automatically fill in here. It can be edited or you can enter a new description.
- Amount: The amount due in the Folio Balance will automatically appear here. This can be edited.
- Folio: Choose the Folio which you would like to apply payment.
- Click Apply Payment and the transaction will appear in the Folio and be calculated in the Booking Header income and folio fields.
Image Modified See Add A Deposit and Give a Refund
Direct Bill Payments Image Modified Direct Bill payments are only visible in the Payment Type drop-down list if the "guaranteed by" in the Booking Data page has been set to Direct Bill and a company assigned with an AR account with available credit limit. Once this has been assigned, you will be able to select the DB:company as your payment method for this folio. Direct Bill payments will automatically post to the AR system at checkout.Payments behave in much the same way, except that when a credit card payment is applied. See Direct Bills and AR Accounts.
Credit Card Payments Image Modified A credit card payment type can be applied whether or not you have applied the payment through the MyCard system or manually through an external processing system. |