The tables below lists all current variables that may be used in creating letter templates. Click on each title to see Merge Field details:
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| Date
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Today's Date | %%todays-date%% |
Hotel DetailsMerge Field | Identifier |
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Hotel Name | %%hotel-name%% | Hotel Address | %%hotel-address1%% | Hotel Address2 | %%hotel-address2%% | Hotel City | %%hotel-city%% | Hotel State | %%hotel-state%% | Hotel Zip | %%hotel-zip%% | Hotel Country | %%hotel-country%% | Hotel 800 Phone | %%hotel-tollfree-phone%% | Hotel Main Phone | | Hotel Fax | %%hotel-main-fax%% | Hotel Email | %%hotel-email%% |
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Example of Merge Fields in Letter
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| Booking DetailsMerge Field | Identifier |
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Confirmation Number | %%reservation-identifier%% | Arrival Date | %% reservation-arriving-date%% | Arrival Time | %%arrival-time%% | Departure Date | %% reservation-departing-date%% | Departure time | %%departure-time%% | Arrival Date - Long Format | %% reservation-arriving-date-long%% | Departure Date - Long Format | %% reservation-departing-date-long%% | Number Nights | %% reservation-number-nights%% | Room Number | %%reservation-room-number%% | P.O Number | %%po-number%% | Folio Number | %%folio-number%% | Room Type Description | %%room-type-description%% | Room Description | %%room-description%% | Room Number | %%room%% | Number Adults | %%reservation-number-adults%% | Number Children | %% reservation-number-children%% | Number Infants | %% reservation-number-infants%% | Package Name | %%package-name%% | Source | %%source%% | Company Name | %%company-name%% | Booking Comments | %%booking-comments%% | Cancellation Number | %%cancellation_number%% |
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Example of Merge Fields in Letter
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| Guest DetailsMerge Field | Identifier |
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Guest First Name | %%guest-first-name%% | Guest Last Name | %%guest-last-name%% | Guest Title | %%guest-title%% | Guest Address | %%guest-address1%% | Guest City | %%guest-city%% | Guest State | %%guest-state%% | Guest Zip | %%guest-zip%% | Guest Country | %%guest-country%% | Guest Phone | %%guest-phone%% | Guest Mobile | %%guest-mobile%% | Guest Fax | %%guest-fax%% | Guest Email | %%guest-email%% | Guest Comments | %%guest-comments%% | Name on Credit Card | %%name-on-credit-card%% | Credit Card Number | %%credit-card-number%% |
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| FinancialsMerge Field | Identifier |
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Display all Folio Items | %%write-folio%% | Folio Transactions | %%folio-transactions%% | First Night Rate | %%reservation-firstnightrate%% | Average Daily Rate | %%average-daily-rate%% | Folio Balance | %%folio-balance%% | Folio Charges Total | %%folio-charge-total%% | Folio Payments Total | %%total-payments%% | Projected Income | %%total-cost%% | Project Income & Charges | %%projected_income_charges%% | Projected Accommodation Cost | %%projected-accommodation-cost%% | Projected Accommodation Tax | %%projected-accommodation-tax%% | Accommodation Subtotal (less tax) | %%total-accommodation-cost%% | Total Accommodation Tax | %%total-accommodation-tax-cost%% | Payments | %%folio-charge-payments%% | Balance due upon arrival | %%balance-due%% | Payment Type | %%payment-type%% | Tax 1 Rate % (Primary) | %%main-tax%% | Tax 2 Rate % (Secondary) | %%main-tax2%% | Tax 1 Total | %%tax1-total%% | Tax 2 Total | %%tax2-total%% | Sum of all additional Taxes | %%additional-tax-total%% | Tax Totals | %%total-taxes%% | Rate Grid Complete | %%full-daily-rate-grid%% | Rate Grid Only Room Numbers | %%full-daily-rate-grid-w-room-number%% | Rate Grid Only Room Numbers and Plans | %%full-daily-rate-grid-w-room-number-rate-plan%% |
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title | Projected Financials |
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| Financials (Projections)
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Projected Deposit: | %%deposit-quote-value%% | Projected Income & Charges | %%projected_income_charges%% | Projected Accommodation Cost | %%projected-accommodation-cost%% | Projected Balance: | %%projected-balance%% | Projected Tax1 Total: | %%projected-tax1-total%% | Projected Tax 2Total: | %%projected-tax2-total%% | Projected Additional Tax Total | %%projected-additional-tax-total%% |
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| Financials (Taxes)
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Tax 1 Rate %: | %%main-tax%% | Tax 2 Rate %:
| %%main-tax2%% | Tax 1 Total: | %%tax1-total%% | Tax 2 Total: | %%tax2-total%% | Sum of All Additional Taxes:
| %%additional-tax-total%% | Tax Totals: | %%total-taxes%% |
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title | Marketing and Policies |
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| Marketing and PoliciesMerge Field | Identifier |
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Deposit and Confirmation Policy | %%deposit-policy%% | Cancellation Policy | %%cancellation-policy%% | Privacy Policy | %%deposit-policy%% | Marketing Message | %%marketing-message%% | Retrictions | %%restrictions%% | Site Description | %%description%% | Location Description | %%location-description%% | Customer Reviews | %%customer-reviews%% | Registration | %%registration%% | Thank you Message | %%thank-you-message%% | Driving Directions | %%driving-directions%% |
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title | Travel Agent Details |
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| Travel Agent DetailsMerge Field | Identifier |
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TA Name | %%ta-name%% | TA Contact | %%ta-first-name%% | TA Address | %%ta-address1%% | TA City | %%ta-city%% | TA State | %%ta-state%% | TA State Code | %%ta-state-code%% | TA Zip | %%ta-zip%% | TA Country | %%ta-country%% |
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