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BookingCenter eSign- Digital Document Signing l= ets you create a customized letter with a built-in digital signature functi= on which can be emailed to guests at = any time on or before the check-in date. This allows you to request and store documents signed by th= e guest.
The eSign function is already enab= led for each booking in MyPMS and is= seamlessly integrated with BookingCenter Customized Letters. To implement = the Esign- Digital Signing Process, follow these steps.
Read below for detailed step-by-step instructions.
eSign - S=
etup: Setup your Default Signature Letters - Create Default eSign Letter
eSign - Process:<=
span style=3D"color: rgb(51,51,51);">=
Learn how to send a Digital Signature Request Letter=
- Send eSign=
Request Letter
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eSign - Digital Signature Letter Storage: See where the signed digit=
al letters are stored. - Digital Signature, Initial, I=
mage, and Document Letter Storage
eSign special functions : signatures, initials, image= uploading, and document uploading. These are special options avai= lable for eSign letters (these options only work with eSign Booking Letters= ) that enable a Letter to be signed or initialed (using t= he 'Signature' or 'Initial' option); using the Image Place Ho= lder a guest can submit an image uploaded from a device (any computer, tablet, or smart phone can work in = .jpg, .png, .jp= eg, .gif formats only); an Upload = Document that allows documents (we support .jpg, .png, .jpeg, .gif, .= pdf, .docx, .rtf, .txt, .doc, and .tiff file formats only<= /strong>) to be uploaded from a device (any computer, table= t, or smart phone can work); a Text Area to allow a Guest = to place 'free form' text into a box and have the text 'saved'. These= merge elements are available only for eSign= Letters, they will not work outside of the eSign= process,
If desiring to use 2 different Self Check-in 'processes' for your= Guests, or 2 eSign Letters for other purposes, consider a PMS Agent that can differentiate between booking= s and thus requiring a unique eSign - Digital Document Signing process base= d on the 'Suppress Agent Rate' process. This adds an entirely differe= nt eSign- Digital Document Signing process and = may be useful for certain businesses requiring distinct processes for autom= ating different types of eSign processes.
Please note that in order for Digital Signing to = work with a Booking, it must have a unique link (RUID), which was add= ed on August 7, 2018. Therefore, only Bookings created since August 7, 2018= have a RUID and are enabled for eSign. Bookings created prior to this date= , DO NOT have an RUID and the Digital Signing function will not work. All <= u>new Bookings created will have the unique RUID and can use eSign - Di= gital Document Signing. Note that using EDIT on booking will not create a R= UID. Learn more about Booking RUID