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Once the Promo Codes are created in MyPMS, you can then allocate the Roo= m Types/Rate Plans to the Promo Code. Follow these steps to Set up a Promo Code and allocate Room Types and Rate Plans. See step-= by-step instructions at Allocate Room Types and Rates to Promo C= ode (Agent)
The Rates and Availability that you have allocated to the Promo Code (Ag= ent) can then be accessed by the guest on your Booking Engine in one of two= ways: 1. Enter a Promo Code at Booking or, 2. Click on a specific URL that= you create with the Promo Code.
How to create a unique URL with a specific PROMO CODE to s=
end to guests or agents.
The specific URL (link) you create using the Promo Code will depen= d on the Booking Engine Template you are using:
For Example, if you were creating a unique link for a travel agenc= y called, ABC Travel, you could create a Promo Code (Agent) ABCTRAVEL and i= nsert it into the URL for the respective Booking Engine Template as follows= :
Booking Engine 1: Multi Room Type Bookings/Multiple Rat= e Plans and Packages
Booking Engine 2: Single Room Type Bookings /One Rate Plan
Booking Engine 3: =E2=80=9CLegacy=E2=80=9D =E2=80=93 Lists Room = Types and Rates Individually
Here are two examples of how to use promo code agents to either pr=
ovide a flat discount, or to sell as a Package. These are just two examples=
of how using Agent Allocation features in BookingCenter can help your onli=
ne marketing. For step-by-step instructions, see Promo Codes=
Flat Discount: Our hypothetical prop=
erty wishes to offer a 15% discount to all employees of a local company 'Te=
d's Widgets' when staying in our Queen or King rooms. We first create our l=
ocal agent at SETUP | RELATIONSHIPS | MY AGENTS and name it TEDWIDG, we als=
o set the agent class to 'promo code'. Next we go to SETUP | RELATIONS=
HIPS | AGENT RELATIONSHIPS and allocate our Rack Rate Plan(s) for the Queen=
and King types to the agent. Once that's done, while still on the Agent Re=
lationships screen we once again find agent TEDWIDG and set Rate Load to -1=
5. When employees of Ted's Widgets go to make a booking on the booking engi=
ne they would enter TEDWIDG in the promo code box and the Room Types and Ra=
tes displayed to them would be adjusted by the rate loading, in this case 1=
5%.
Selling a Package: Our hypothetic=
al property has a dynamic or fixed package in which we offer a two night st=
ay in a queen room and one full day of guided fly fishing. We want people t=
o be able to book this off our website with the code 'FLYGUIDE' so we creat=
e a local agent named FLYGUIDE and set the agent class to promo code. Then =
we allocate only the desired package to the queen type for agent FLYGUIDE. =
Because we're not trying to discount the package via the promo code there's=
no need to adjust rate loading.
Specific Dates to Make the Rate or Package Available: If you use the BookingCenter Booking Engine, and wish to make a D= iscount or package available only on certain dates, then the control&n= bsp;must be made on the Package (packages have dates available options= ) or on the Rate used for the Discount. So, for the example= above, if the rack rate plans were allocated, and this Discount was o= nly to be available for April 1-10, then the dates for all other days = would need to be CLOSED for the Discount to only be bookable between April = 1-10. For this reason, it is usually best to create a new rate<= /strong> for purposes of allocating to a Discount Agent that will be&n= bsp;CLOSED most of the time, so that it doesn't affect your use o= f 'rack rates'.