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The MANAGE RATES function allows you to quickly change the rate and= restrictions for a rate plan for a specific day or date range up to 57 wee= ks in advance. This is often used to manage rates for peak periods = =E2=80=93 Long Weekends, Special Events, Holidays, Weekly Rates, etc.
All changes to Rates and Restrictions are done in SETUP | RATE |=
MANAGE RATES. A Default =
Rate Plan must first be set up SETUP | RATE | DEFAULT RATES. If you need to add a new Rate Plan or change the description of the =
Rate Plan go to Default Rates<=
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Once a default Rate Plan is set up, it must then be "managed" in MANAGE RATES. This means that all changes to rates and restrictio=
ns, from today's date forward, needs to be done in MANAGE RATES. The rate that you entered will be the default =
for the Rate Plan. Once the Rate Plan is set up, it will appear in the drop=
-down list in MANAGE RATES. There is the option to manage only the Restrictions of single or =
multiple rate plans at the same time using Manage Restri=
ctions. To manage Child Rate Plan restrictions, see Child Rate Restrictions The Manage Rest=
rictions function is an optional setting and is enabled in SETUP | =
SETTINGS | GENERAL SETTINGS. The feature must be set to "Yes" to m=
ake Manage Restrictions function visible under =
Manage Rates. For instructions on how to enable Manage Re=
strictions, see General Settings
Each Rate Plan is assigned it's own Rates and Restrictions and can be ch= anged in four ways:
Restrictions and No. of Guests are unique to each Rate = Plan and can be adjusted for a Single Rate Plan or multiple Rate Plans at the same time. There = is the option to manage only the Restrictions of single or multiple = rate plans at the same time using Manage Restrictions. To manage Child Rate Plan restrictions, see Child Rate Restrictions
How to Manage Rate Plans
Choosing a Rate Plan: From the drop-down menu, choose t= he Rate Plan that you want to manage. If you have created Rate Groups= , then the rates in that group will display together with a header. if you = want to change rates for another Rate Plan during the same date range selec= ted, then just go to the "Choose Rate" drop-down menu and click "Update Rat= es". The screen will change to display the selected Rate P= lan which is shown in the blue box at the bottom of the grid.
Choosing a Date Range: Choosing the correct date range = is a very important part of managing rates.You can select any date range fr= om one day, weekend, week or month to several years in the future.Changing = rates is done in a seven day calendar view starting on the day of week corr= esponding to the "Begin on" calendar date chosen. For example, if you = choose Oct. 1 - Oct. 30 and Oct. 1 lands on a Saturday, then the first day= of the week displayed is Saturday.Although the date range selected is one = month, the calendar will always display a seven day weekly view. This means= that when you change a rate on the Friday night, it will change the rates = for ALL Fridays from Oct. 1-Oct.30. The rate changes you make will apply to= ALL rates in the selected date range. If you are changing rates for a long= date range like two years, then remember that it will over ride any short = term changes made to specific time periods within the date range. For examp= le, there are special rates entered for 4th of July weekend. The date= range selected is through Dec. 2018. Any changes made through Dec. 2018 wo= uld override the the special rates and you will need to go the 4th of July = weekend to reenter the rates.
"Save" : Use this fea= ture to save only the specific items you are changing. When this box is che= cked the data in that lined will be saved. Even if you don't change the rat= e and are only changing restrictions, the rate entered will save for the ti= me period selected. Therefore, if you are only changing restrictions and no= t rates, then uncheck the boxes next to the Rates. If you are only changing= rates and not restrictions, then uncheck the Restrictions.
"Fill": This is a use= ful feature to make changes across the week. Clicking the 'Fill' box will a= utomatically fill the entire row with the amount entered in the first entry= . This can be a real time saver.