The Owner Statement Summary Report provides a summary of all bookings, total charges, expenses, disbursements in the selected date range. It is typically run to report bookings, per unit, for future dates that may become financial events Owner(s) will be paid for. The Owner's statement can be generated for current, past or future date ranges and will display bookings, debits and credits by room number.
The Statement displays transactions for ALL bookings listed by arrival date during the Statement date range that have not been cancelled.
Each booking is listed with the total room rent due (which may be different to what is actually charged to the Folio in the future) under the column "Rate". If the booking is Active or Complete and Room Rent has been charged, the amount will appear in the column "Rent" with a corresponding commission due in the column "Credit".
If the booking has not been charged any Room Rent yet, then the "Rent" and "Credit" column will remain at $0.
The difference between this Owners Statement Report and this Owner Statement Summary Report is that the Summary report returns all bookings with an ARRIVAL date between the range, so that a SUMMARY can be sent to the Owner for what may/not actually occur with Room Rent. Whereas the STATEMENT report is meant to make a financial payment to an Owner, as the STATEMENT report tracks actual Room Rent added to the folio(s). Thus, the Summary report may list a Booking that arrived between the range but no Room Rent had been charged between the dates, so the STATEMENT doesn't show it.
This report is typically run to send to Owner(s) to report bookings and corresponding financial transactions per unit for the future's arrivals. Then, when the folios get actual monies paid for Room Rent, the Owners Statement Report is sent to Owner(s) showing what is actually owed based on stayed values.
It is important to note that if you are taking Group Bookings that include an owner-owned unit or room, the transactions posted to the Group Master Folio will not automatically appear on the Owner's Statement. Only transactions (debits and credits) posted to the primary folio of Individual bookings display on this statement. For instructions on how to include the transactions posted to a Group Master Folio in a Group Booking, please see Owner's Statement - Group Bookings.
To generate Owner Statement Summary, go to REPORTS | ACCOUNTING REPORTS
- Choose Owner Statement Summary
- Choose a date range (this can either be in the past or future).
- Choose the Owner from the drop down list
- Click on the format of the statement: HTML, EXCEL, CSV
- Click generate report
The following information displays on the Owner Statement Summary Report:
- Trans #: Booking or Confirmation #
- Date: Date of booking with each night listed starting with the arrival date and ending with the departure date. For example, a 3 night booking from April 10-13 would have three lines listed, one for each night of the booking.
- Reference: Room # assigned to booking. This corresponds to the Owner Unit.
- Vendor: If a charge has been made (Debit column), then the Vendor name will appear here.
- Rate: Displays standard nightly rate entered for the booking.
- Rent: Actual room rent charged for the night. If the booking is Active or Complete and Room Rent has been charged, the amount will appear here. If the amount is different than the rate, then an adjustment was made to Room Rent in the Folio. Please go to the guest folio.
- DEBIT : Calculates any expenses charged to the unit AND the amount disbursed or paid to the Owner during the date range.
- CREDIT : Calculates the amount due to the Owner for commission. This is number is calculated with the commission % entered in the Owner information.
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