Step 2 - Allocate Room Types to your Group Booking to take them out of availability.
In this section you will allocate the number of Room Types needed by the Group.
The allocations entered here will only reserve availability in the Room Types, not individual Rooms.
The availability adjustment will be shown on your Tape Chart, but will not be seen as individual bookings until a guest books one of the Rooms allotted to the Group.
Understanding the Allotment Grid
There are two types of Allocations available:
Allocating Rooms: Enter the number of Rooms will be allotted to this group by room type and date.
Below the Allotment Grid, you will see an option to set a "Release Date". This function gives you the option to release the Room Types you allocated to Hard Allocation (and therefore availability) that have not been reserved by the date you indicate in this field. On this date, the Room allotments will be released to general inventory. The Rate plans set will also be released UNLESS to choose to the "Release to Soft" option.
Release to Soft:
The "Release to Soft" options gives you the option to release the Hard allotments and covert them to Soft allotments. by doing this, the availability is no longer guaranteed, but the rate will be available up until the departure date of the group. By default the system selects the group arrival date as the Release to Soft date, however you may choose any day desired through the date picker.